Systematic Approach and Engagement are the missing parts of EXCELLENCE
Integrating procedures and information into a well-designed system, while driving crew engagement, enable unique capabilities for achieving Excellence.
Remote Pre-Vetting just got effective.
The remote Pre-Vetting feature of XLNsea is designed to effectively contribute in the Ship Preparation, optimizing available resources and at the same time enable new management features.
Simplified Procedure, Reduced Workload for the Vessel, Engaging Experience
Every step of the Remote Pre-Vetting process is designed around the Vessel’s needs. All features work together to minimise the workload for the Vessel’s officers and crew, provide focused assistance and create an engaging experience throughout the process.
The service goes beyond identifying Findings. Its objective is to reinforce the crew’s familiarity with the SMS and ensure that they understand how the Vessel should be prepared before the onboard inspection.
Request Pre-Vetting
Requesting a Pre-Vetting is just a few clicks away. Certified users simply select their Vessel from a list, specify the Vessel’s availability period, and initiate the Pre-Vetting procedure.
Built for Engagement and Effectiveness
Compared to other remote pre-vetting methods, XLNsea focuses on the overall experience, in order to enhance crew Engagement and the effectiveness of the procedure.
One process, every vessel
The same structured workflow on every ship, so results are comparable across the fleet and nothing is missed.
Are the Master's standing orders and night orders maintained and signed by all deck officers? (V)
Comments and assistance to Master | Office
Standing orders sighted and countersigned by all officers. Keep the night order book on the bridge — inspectors read the last seven days alongside the passage plan.
Requested once per Pre-Vetting — then this cycle, chapter by chapter.
Uploads that survive poor connectivity
Files are uploaded in parts and automatically resume when the connection is restored — built for satellite and other unreliable connections.
Files (1 uploaded)
- Fire-drill-record.pdf View
- Lifeboat-release-gear.jpg43%
Easy and secure access with OTP
Masters do not need to remember passwords. A One-Time Password (OTP) is sent to the vessel’s email address each time the Master logs in.
Check your email for the 6-digit code. It expires in 2 minutes.
Predefined Document Lists
Carefully predefined Document Lists streamline the document collection process while minimising the Master’s administration workload.
- D41Fire drill records4.12, 4.15Chief Officer
- D43Lifeboat maintenance log4.20, 4.22Master
- D47SMS revision register4.38Office
Manager’s Observation View
Managers always have visibility of the process and can monitor the exchange of information with the vessel in real time. They are also informed by email at every important step.
Guidance ready for Chapter 3 - Navigation
XL Juno · Pre-Vetting #12
Today, 09:42
Professional Advice
Findings and guidance are prepared and reviewed by seasoned captains with experience on both sides of an inspection.
Comments and assistance to Master | Office
Hull condition photographs reviewed. Surface corrosion only near frame 42; keep the last docking report available for the inspector.
EM Capt. E. Makris · inspector
No installation required
Built on a web-based architecture: no installation, no updates and no IT support required. With an Internet connection, the system is accessible from the Office, Hotel or Vessel.
Clarifications until everything is understood
Masters can raise clarification requests directly from each Question. All raised issues must be addressed and understood before a chapter is closed.
Clarification Requests
Does 5.3 need the annual service report, or is the last monthly check enough?
Annual report please — attach the certificate page with the last monthly entry. Inspector
Frequently asked
Prefer to talk it through? We'll call you back.
Tell us a little about your fleet and leave a number. A member of our team will call you back to walk through how XLNsea fits your operation.